DATA

Live Ordnance Survey vector data may not be included in any electronic 
publication or service whatsoever. 

PERMISSIBLE PUBLICATIONS

Map extracts from the Digimap service or images created
at a subscribing Institution from downloaded Ordnance Survey data may be included in
the following documents subject to the conditions outlined below: 

-  Conference papers prepared by staff or students from a subscribing
    FHEI, relating to Teaching, Academic Research or to Educational Research.
-  Academic articles included in a journal publication that will qualify
    for a Research Assessment Exercise (RAE) review.
-  Working papers and course notes prepared for use within a subscribing
    FHEI for Teaching, Educational Research or Academic Research, and not for
    commercial gain.
-  Dissertations and theses produced by students who are undertaking
    officially recognised courses of study in a subscribing FHEI.
-  Poster sessions produced by staff or students undertaking officially
    recognised courses of study within a subscribing FHEI, to illustrate particular
    Teaching, Educational Research or Academic Research projects.
-  Web sites illustrating Education Research or Academic Research
    projects prepared by staff or students undertaking an officially recognised
    course of study at a subscribing FHEI and who are registered users.

These documents may be published either in paper or electronic format. 
However, different size restrictions apply to each type of media. 
These sizes are detailed below. 


Paper and Electronic Publication Sizes

All Digital Maps, whether in paper or electronic format, employed for either Academic or Institutional Administrative Use, must carry the following copyright notice:
 Crown Copyright/database right 20(yy). An Ordnance Survey/EDINA supplied service.


Paper Publication
Publication type	Dataset		Max size per image	Max.% OS mapping
Conference papers	All datasets 	1 250 cm (A3)		45%
Academic articles	All datasets 	1 250 cm (A3)		45%
Journals		All datasets 	1 250 cm (A3)		45%
Dissertations & theses	All datasets 	1 250 cm (A3)		45%
Booklets		All datasets 	1 250 cm (A3)		45%
Course notes		All datasets	No size limitations	45%
Academic posters	All datasets	No size limitations	100%

Electronic Publication

Electronic Publication refers to publication on DVD, CD_ROM, memory stick or any other form of storage media including the internet.

This mode of publication is an electronic rendition of the paper form, solely for ease of delivery or dissemination. Digital Maps must therefore only appear as static images and must not be created in real time for serving to the reader.
Paper publication size limits are applicable in all cases.

Repositories

Repositories (centralised storage systems) may be operated by Authorised Institutions to hold and make available Electronic Publications.

It is understood that some repositories may make such publications available to members of the public as well as to members of the Authorised Institution.
Digital Maps (but not Digital Data) may be included in documents held in repositories as long as those documents are in a locked format, for example, pdf. Documents must be locked in such a way that the Digital Maps cannot be extracted for reuse outside the terms of the Ordnance Survey Data Sub-Licence Agreement.
Paper publication size limits are applicable in all cases.

For the avoidance of doubt, Digital Data must never be stored in and made available from any repository operated centrally by or for an institution or subject community.

lntranet Publication

Publication type
- Conference papers
- Academic articles
- Journals
- Course notes
- Dissertations and theses
- Booklets

Maximum mapped area per image (All datasets): No size limitations

An Intranet is an internal network specific to a single Higher and Further Education Institution and only accessible to members of that Institution. This network is NOT connected to the public Internet. For Internet publication see table below.

Internet Publication
Publication type
- Conference papers
- Academic articles
- Journals
- Course notes
- Dissertations and theses
- Booklets
- Digital Maps on a web page, project website or similar

Maximum area per publication: All datasets: 1 048 576 pixels


When rendering mapping on a website:

- Only Digital Maps may be published. Digital Data and mapping in GeoPDF format may not be published at any time.
- It must only be available as an image and not be accompanied by drawing or measuring tools.
- It is permissible to zoom in and out to enlarge or reduce the viewing scale of a discrete map image but not to change from one dataset to another of higher/lower resolution.
- It is permissible to pan to the edge of a discrete map image (where the viewing frame is smaller than the overall image).
- Digital Maps may be displayed at any size on screen.
- More than one Digital Map may be included but no single Digital Map may be of a size greater than specified above.

Institutional Administrative Use

These criteria apply to paper, electronic and internet publication.

Paper brochures and leaflets	All datasets	Single image up to 1250 cm (A3)
Paper display and promotion, (display boards, posters)	All datasets	No size limitations

Electronic publication	All datasets	See instructions below
Intranet	All datasets	No size limitations
Internet	All datasets	No size limitations

Institutional Administrative Use shall only include:
- Showing the extent and/or locations of the Institutions campus
- Providing directional guidance or a route showing how to locate any premises owned or leased by the institution. 

This can be: 
- General directional information applicable at all times, for example, directions to a specific department or to a specific office of the institution.
- Directions linked to specific events organised by the institution itself on the institutions premises. 

Institutional Administrative Use are subject to the following rules:
- Only the amount of mapping necessary to meet the specific need should be used
- The mapping must include overlay details relating to the purpose for which it is being used by the academic institution.

Please see http://edina.ac.uk/digimap/osterms_variation.html for full terms of use.