{"language":"en_GB","topic":{"id":"p66712i15","strTitle":"Working Remotely and in the Cloud","screens":[{"id":"p66712i15s01","strTitle":"Introduction","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s01.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s01a01","layoutId":"p66712i15s01lay01","objVideoData":{"strSrc":"42564\/04_working-remotely_v0.02_compressed.mp4","strTranscriptText":"Work is changing. More ways to access university data means...\n... more opportunities for information to be lost or compromised.\nTransferring confidential information between work and personal devices...\nChecking work email...\nOr working over an unsecure connection or cloud service...\n...can cause big problems if that information or those devices fall into the wrong hands.\nDid you know, almost half of all of smartphone thefts are as a result of them being left in a public place?\nEven someone looking over your shoulder in a public place... \n... can result in an information security breach.\nSo how can you keep your information safe when working away from your usual workplace?\nFind out more in this topic on working remotely."},"active":1},{"id":"p66712i15s01a02","layoutId":"p66712i15s01lay01","strContent":"Select the [b]Play[\/b] button to watch the video again, or scroll down to continue.","active":1},{"id":"p66712i15s01a03","layoutId":"p66712i15s01lay01","strContent":"Select [b]Play[\/b] to begin. You can select the Transcript button to read what is being said. After watching the video, select Transcript to close the transcript.","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1},{"id":"p66712i15s02","strTitle":"My email was hacked: Malcolm's story","objNormalBackgroundSrc":{"strSrc":""},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s02a01","layoutId":"p66712i15s02lay00","objVideoData":{"strSrc":"42564\/161114_16-415_Topic4_FineCut.mp4","strTranscriptText":"Well I'm not sure what I'm able to say at the moment - they are still trying to find out what the impact of it all is here and I'm really quite nervous now.\n\nI wish I could wind back the clock to that day and do things differently... but here we are...\n\nI work as a Payroll Supervisor here. And I was really happy to be sent on a residential training course to further my skills but there was still so much to do getting the payroll ready too.\n\nSo, on the morning of the course I got up early and went down into the lobby of the hotel where they had a small business centre with computers where you could go online.\n\nI think I just used it to check my emails and make sure I was on top of any issues back in the office.\n\nIt wasn't until that evening when I logged in again that I realised something was wrong.\nThere was a whole bunch of replies from people I hadn't contacted - responses to emails asking for personal data, that I hadn't sent.\n\nWell, I didn't know what to do... The next thing I knew, I was locked out of my own email account - my password wasn't recognised.\n\nSo, first thing the next morning, I spoke to the Information Security team at the University. They told me my account had been hacked and I was most likely the victim of keylogging while using the hotel computer. Apparently keylogging is a device or software that stores the keys you press on the computer. Well, I felt so guilty, and stupid... and then it sunk in how serious it all was.\n\nI think it's now a case of trying to find out what information they could have stolen in that time. \n\nThere's all kinds of details about staff and University accounts, personal details too.\n\nI feel so guilty about the mess it has caused. I'm so sorry... Can we stop filming now...?\n"},"active":1},{"id":"p66712i15s02a02","layoutId":"p66712i15s02lay00","strContent":"You can select the [b]Transcript[\/b] button to read what is being said. After watching the video, select [b]Transcript[\/b] to close the transcript.","active":1},{"id":"p66712i15s02a03","layoutId":"p66712i15s02lay00","strContent":"Select the [b]Play[\/b] button to watch the video again, or scroll down to continue.","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1},{"id":"p66712i15s03","strTitle":"What is cybersecurity?","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s03.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s03a01","layoutId":"p66712i15s03lay00","strContent":"The Oxford English Dictionary defines cybersecurity as 'The state of being protected against the criminal or unauthorised use of electronic data, or the measures taken to achieve this'. The UK Government takes this modern threat to national security very seriously and has set up the National Cyber Security Centre (NCSC) as a response.\n \nCyber attacks are carried out by groups or individuals, from anywhere in the world, who wish to disrupt how we work and\/or exploit confidential information.\n \nCyber attacks can happen wherever you are working, but as this topic will explain, working remotely adds some additional layers of risk. As you will see, by their own actions, even if there is no criminal intent, staff can leave confidential information open to becoming compromised.","active":1},{"id":"p66712i15s03a02","layoutId":"p66712i15s03lay00","strContent":"Scroll down to continue.","active":1},{"id":"p66712i15s03a03","layoutId":"p66712i15s03lay00","strContent":"[b]What is cybersecurity?[\/b]","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1},{"id":"p66712i15s04","strTitle":"What are the main risks to be aware of?","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s04.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s04a01","layoutId":"p66712i15s04lay00","strContent":"Working away from your usual work location takes advantage of the latest technologies, allowing you to take the office with you, working on various devices and connecting in different ways to the information you need. But there are a number of additional risks to information security when working in this way.","active":1},{"id":"p66712i15s04a02","layoutId":"p66712i15s04lay00","strContent":"Select each [b]heading[\/b] to find out more.","active":1},{"id":"p66712i15s04a03","layoutId":"p66712i15s04lay00","arrHottext":[{"strText":"Shoulder surfing","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s04sub01","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"Unauthorised access to devices","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s04sub02","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"Loss or theft of devices","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s04sub03","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"Public connections","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s04sub04","booAssetOwnedSubscreen":false},"strObjectType":"action"}]}],"active":1},{"id":"p66712i15s04a04","layoutId":"p66712i15s04lay00","strContent":"What are the main risks to be aware of?","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[{"id":"p66712i15s04sub01","strTitle":"Shoulder surfing","assets":[{"id":"p66712i15s04sub01a01","layoutId":"p66712i15s04sub01lay00","strContent":"Just being around other people is enough to put information at risk. Someone can overlook as you enter your password or other key information. This is called shoulder surfing.\n \nWhile shoulder surfing can happen anywhere (including in the office) you are at increased risk when working remotely, especially in public places.","active":1},{"id":"p66712i15s04sub01a02","layoutId":"p66712i15s04sub01lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s04sub01a03","layoutId":"p66712i15s04sub01lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s04sub02","strTitle":"Unauthorised access to devices","assets":[{"id":"p66712i15s04sub02a01","layoutId":"p66712i15s04sub02lay00","strContent":"Anyone who can get access to your computer or other devices can potentially get access to confidential information.\n \nAgain, unauthorised access can happen anywhere (including in the office) but you are at increased risk when working remotely and in public spaces in particular.","active":1},{"id":"p66712i15s04sub02a02","layoutId":"p66712i15s04sub02lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s04sub02a03","layoutId":"p66712i15s04sub02lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s04sub03","strTitle":"Loss or theft of devices","assets":[{"id":"p66712i15s04sub03a01","layoutId":"p66712i15s04sub03lay00","strContent":"It only takes a moment for a device to be stolen, particularly smaller devices. But these can hold lots of confidential information which can be very useful to thieves and fraudsters.","active":1},{"id":"p66712i15s04sub03a02","layoutId":"p66712i15s04sub03lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s04sub03a03","layoutId":"p66712i15s04sub03lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s04sub04","strTitle":"Public connections","assets":[{"id":"p66712i15s04sub04a01","layoutId":"p66712i15s04sub04lay00","strContent":"Public (Wi-Fi or mobile data) connections are not as secure as your institution's own network, which will have several layers of security in place. Some public connections have little or no security measures in place. Remember, you may only connect to check one piece of information, but in the background your device could be syncing emails and files from your institution's servers etc.","active":1},{"id":"p66712i15s04sub04a02","layoutId":"p66712i15s04sub04lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s04sub04a03","layoutId":"p66712i15s04sub04lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1}],"active":1},{"id":"p66712i15s05","strTitle":"How can you manage the risks?","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s05.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s05a01","layoutId":"p66712i15s05lay00","strContent":"So what can you do to reduce these risks when working away from your usual work location or on your own device?","active":1},{"id":"p66712i15s05a02","layoutId":"p66712i15s05lay00","strContent":"Select each [b]image[\/b] to find out more.","active":1},{"id":"p66712i15s05a03","layoutId":"p66712i15s05lay00","objNormalSrc":{"strSrc":"42564\/p20825i19s05a03_n.png","strAltText":""},"objActiveSrc":{"strSrc":"42564\/p20825i19s05a03_h.png"},"objVisitedSrc":{"strSrc":"42564\/p20825i19s05a03_v.png"},"arrHotspots":[{"strText":"Looking over a shoulder at a screen.","objCoords":{"intTop":62,"intLeft":1,"intWidth":221,"intHeight":224}},{"strText":"Laptop on a table.","objCoords":{"intTop":63,"intLeft":242,"intWidth":226,"intHeight":229}},{"strText":"A smartphone left on a train.","objCoords":{"intTop":60,"intLeft":479,"intWidth":238,"intHeight":233}},{"strText":"Free wifi sign.","objCoords":{"intTop":57,"intLeft":732,"intWidth":228,"intHeight":234}}],"active":1},{"id":"p66712i15s05a04","layoutId":"p66712i15s05lay00","strContent":"How can you manage the risks?","active":1},{"id":"p66712i15s05a05","layoutId":"p66712i15s05lay00","objNormalSrc":{"strSrc":"42564\/p20825i19s05a03_n_tablet .png","strAltText":""},"objActiveSrc":{"strSrc":"42564\/p20825i19s05a03_h_tablet .png"},"objVisitedSrc":{"strSrc":"42564\/p20825i19s05a03_v_tablet .png"},"arrHotspots":[{"strText":"","objCoords":{"intTop":0,"intLeft":133,"intWidth":189,"intHeight":178}},{"strText":"###INSERT TITLE###","objCoords":{"intTop":190,"intLeft":135,"intWidth":184,"intHeight":178}},{"strText":"###INSERT TITLE###","objCoords":{"intTop":377,"intLeft":137,"intWidth":180,"intHeight":181}},{"strText":"###INSERT TITLE###","objCoords":{"intTop":570,"intLeft":138,"intWidth":180,"intHeight":177}}],"active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[{"id":"p66712i15s05sub01","strTitle":"Shoulder surfing","assets":[{"id":"p66712i15s05sub01a01","layoutId":"p66712i15s05sub01lay00","strContent":"[b]Shoulder surfing[\/b]\n \nBe aware of who is around you, don't let others view your screen or listen to confidential conversations on the phone.\n \nUse a screen protector for your laptop to reduce the viewing angle.","active":1},{"id":"p66712i15s05sub01a02","layoutId":"p66712i15s05sub01lay00","strContent":"Select another [b]image[\/b] to find out more.","active":1},{"id":"p66712i15s05sub01a03","layoutId":"p66712i15s05sub01lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s05sub02","strTitle":"Unauthorised access","objNormalBackgroundSrc":{"strSrc":""},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s05sub02a01","layoutId":"p66712i15s05sub02lay00","strContent":"[b]Unauthorised access[\/b]\n \nKeep all devices in view and in your possession, or in a safe place at all times. If you live in a shared house, follow the same rules as you would in a public place. Lock your computer and other devices as soon as you have finished using them, even if it is just for a few minutes.","active":1},{"id":"p66712i15s05sub02a02","layoutId":"p66712i15s05sub02lay00","strContent":"Select another [b]image[\/b] to find out more.","active":1},{"id":"p66712i15s05sub02a03","layoutId":"p66712i15s05sub02lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s05sub03","strTitle":"Loss or theft","objNormalBackgroundSrc":{"strSrc":""},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s05sub03a01","layoutId":"p66712i15s05sub03lay00","strContent":"[b]Loss or theft[\/b]\n \nMake sure you have everything with you when you get on or off public transport. Don't leave items out of your sight in public places.\n \nIf you do lose a piece of your institution's equipment, or believe it to have been stolen, report it immediately.\n\nOnly store essential information on a device. The right software and hardware (components) can also help to make sure your device and what is transmits are encrypted. Finally, safely remove confidential information from it as soon as it is no longer required.","active":1},{"id":"p66712i15s05sub03a02","layoutId":"p66712i15s05sub03lay00","strContent":"Select another [b]image[\/b] to find out more.","active":1},{"id":"p66712i15s05sub03a03","layoutId":"p66712i15s05sub03lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s05sub04","strTitle":"Public connections","objNormalBackgroundSrc":{"strSrc":""},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s05sub04a01","layoutId":"p66712i15s05sub04lay00","strContent":"[b]Using public connections[\/b]\n \nPublic wifi connections are often 'open' and unsecure, or use a common shared password. Cybercriminals can potentially intercept information in these situations or even set up a fake hotspot to steal your information directly. Even if encryption is used on the connection, it may not be the strongest method available and it may be one that can be hacked.\n\nUsing your institution's Virtual Private Network (VPN), if one is available, mitigates many of the risks associated with public connections.","active":1},{"id":"p66712i15s05sub04a02","layoutId":"p66712i15s05sub04lay00","strContent":"Select another [b]image[\/b] to find out more.","active":1},{"id":"p66712i15s05sub04a03","layoutId":"p66712i15s05sub04lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1}],"active":1},{"id":"p66712i15s06","strTitle":"Working away from the office - what are the risks?","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s06.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s06a01","layoutId":"p66712i15s06lay00","strContent":"In recent times it has become increasingly more possible and more popular for people to work from home or from other locations in some situations. However, even at home on your own internet connection, and on your institution's or your own device, information may not be secure. So, what security risks do you need to be aware of?","active":1},{"id":"p66712i15s06a02","layoutId":"p66712i15s06lay00","strContent":"Select each [b]heading[\/b] to find out more.","active":1},{"id":"p66712i15s06a03","layoutId":"p66712i15s06lay00","arrHottext":[{"strText":"Family, friends or housemates","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s06sub01","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"Backing up data","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s06sub02","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"Leaving items on view","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s06sub03","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"Leaving your work computer unsecured","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s06sub04","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"Copying work information to your own devices","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s06sub05","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"Not maintaining anti-virus software and security updates on your own devices","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s06sub06","booAssetOwnedSubscreen":false},"strObjectType":"action"}]}],"active":1},{"id":"p66712i15s06a04","layoutId":"p66712i15s06lay00","strContent":"Working away from the office - what are the risks?","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[{"id":"p66712i15s06sub01","strTitle":"Family, friends or housemates","assets":[{"id":"p66712i15s06sub01a01","layoutId":"p66712i15s06sub01lay00","strContent":"As much as you may trust those you live with or share other spaces with, even allowing the possibility of them reading something they shouldn't on your screen needs to be avoided at all times. \n\nAdditionally, if other family members use the same computer with the same shared login, this can easily lead to the same problem.","active":1},{"id":"p66712i15s06sub01a02","layoutId":"p66712i15s06sub01lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s06sub01a03","layoutId":"p66712i15s06sub01lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s06sub02","strTitle":"Backing up data","assets":[{"id":"p66712i15s06sub02a01","layoutId":"p66712i15s06sub02lay00","strContent":"Moving information from one device to another or working across different types of connection can inadvertently lead to confidential information being lost. Information can also be lost or compromised through theft and damage to devices.\n \nMost companies and institutions practise regular, secure data backups. Backing up your own important documents and information regularly to a secure location (i.e. your institution's network) when working away from your office can minimise the effects of stolen data and technical failures.","active":1},{"id":"p66712i15s06sub02a02","layoutId":"p66712i15s06sub02lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s06sub02a03","layoutId":"p66712i15s06sub02lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s06sub03","strTitle":"Leaving items on view","assets":[{"id":"p66712i15s06sub03a01","layoutId":"p66712i15s06sub03lay00","strContent":"Even if you're only away from your computer for a few moments, whether at home or in a public place, there may still have been enough time for someone to have seen something they weren't supposed to.\n\nYou should always lock your computer or other devices when you leave them and keep any confidential paper documents out of view or in a locked container.","active":1},{"id":"p66712i15s06sub03a02","layoutId":"p66712i15s06sub03lay00","strContent":"Select another[b] heading[\/b].","active":1},{"id":"p66712i15s06sub03a03","layoutId":"p66712i15s06sub03lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s06sub04","strTitle":"Leaving your work computer unsecured","assets":[{"id":"p66712i15s06sub04a01","layoutId":"p66712i15s06sub04lay00","strContent":"Leaving a computer in an accessible state is another way that people can access information that they are not authorised to view.\n\nWherever possible, you should be using disk encryption and password protection to secure your computer and ensure it is locked when not in use. But also be vigilant against the physical theft of the device.","active":1},{"id":"p66712i15s06sub04a02","layoutId":"p66712i15s06sub04lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s06sub04a03","layoutId":"p66712i15s06sub04lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s06sub05","strTitle":"Copying work information to your own devices","assets":[{"id":"p66712i15s06sub05a01","layoutId":"p66712i15s06sub05lay00","strContent":"If you do have to copy information to a device that you own (which will be completely prohibited for some categories of information), make sure you are complying with your institution's policy.\n\nYou should always make sure that the information retains its level of security protection and is deleted from the system as soon as it is no longer necessary for it to be there.","active":1},{"id":"p66712i15s06sub05a02","layoutId":"p66712i15s06sub05lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s06sub05a03","layoutId":"p66712i15s06sub05lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s06sub06","strTitle":"Not maintaining anti-virus software and security updates on your own devices","assets":[{"id":"p66712i15s06sub06a01","layoutId":"p66712i15s06sub06lay00","strContent":"Running out-of-date virus checker software is better than nothing, but you will be susceptible to new threats. So it is vital that it's fully up to date.\n\nYou may also find that your computer gives you the option to download new security updates for the operating system or other software, which you should always do for optimal protection.\n\nOn your institution's own computers, this should be done automatically, but it is something you should bear in mind for any computers that are not managed by IT Services.\n\nThis is covered further on the next screen.","active":1},{"id":"p66712i15s06sub06a02","layoutId":"p66712i15s06sub06lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s06sub06a03","layoutId":"p66712i15s06sub06lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1}],"active":1},{"id":"p66712i15s07","strTitle":"Bring your own device (BYOD)","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s07.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s07a01","layoutId":"p66712i15s07lay00","strContent":"Using your own device to access work-related information is becoming more and more common - it can help you to work faster and more flexibly but has implications for information security.\n \nThis affects all privately owned devices capable of holding work-related information, such as:\n[list]\n[*]tablets (iPads etc.)\n[*]smartphones\n[*]PCs\n[*]laptops\n[*]USB devices\n[*]SD cards\n[*]external hard drives or any similar storage device\n[*]video and audio recording equipment.\n[\/list]\n","active":1},{"id":"p66712i15s07a02","layoutId":"p66712i15s07lay00","strContent":"Scroll down to continue.","active":1},{"id":"p66712i15s07a03","layoutId":"p66712i15s07lay00","strContent":"[b]Bring your own device (BYOD)[\/b]","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1},{"id":"p66712i15s08","strTitle":"BYOD - What are the risks and how can you manage them?","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s08.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s08a01","layoutId":"p66712i15s08lay00","strContent":"The advantages and flexibility of being able to work on your own device are obvious, but what are the risks of working in this way?","active":1},{"id":"p66712i15s08a02","layoutId":"p66712i15s08lay00","arrStepData":[{"strTitle":"The risks of BYOD","objImageSrc":{"strSrc":"42564\/p20825i19s08a01_1.jpg","strAltText":""},"arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s08sub01","booAssetOwnedSubscreen":true},"strObjectType":"action"}]},{"strTitle":"Taking responsibility","objImageSrc":{"strSrc":"42564\/p20825i19s08a01_2.jpg","strAltText":""},"arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s08sub02","booAssetOwnedSubscreen":true},"strObjectType":"action"}]},{"strTitle":"A BYOD checklist","objImageSrc":{"strSrc":"42564\/p20825i19s08a01_3.jpg","strAltText":""},"arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s08sub03","booAssetOwnedSubscreen":true},"strObjectType":"action"}]}],"active":1},{"id":"p66712i15s08a03","layoutId":"p66712i15s08lay00","strContent":"BYOD - What are the risks and how can you manage them?","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[{"id":"p66712i15s08sub01","strTitle":"Subscreen 1","objNormalBackgroundSrc":{"strSrc":""},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s08sub01a01","layoutId":"p66712i15s08sub01lay00","strContent":"The risks of using your own device for work are similar to those of using a device provided by your institution, but there are some additional areas of risk too. The risks are:\n[list]\n[*]Loss\/theft of the device - the institution cannot mitigate the risk in the way it would for one of its own devices\n[*]Insufficient security - encryption, virus protection and other software, even if used, are unlikely to be the same security level as those used on devices provided by your employer\n[*]Greater risk of incorrect disposal of confidential data and incorrect disposal of the device itself.\n[\/list]\n","active":1},{"id":"p66712i15s08sub01a02","layoutId":"p66712i15s08sub01lay00","strContent":"Select the [b]down arrow[\/b] to find out more.","active":1},{"id":"p66712i15s08sub01a03","layoutId":"p66712i15s08sub01lay00","strContent":"Select the [b]down arrow[\/b] to find out more.","active":1},{"id":"p66712i15s08sub01a04","layoutId":"p66712i15s08sub01lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s08sub02","strTitle":"Subscreen 2","objNormalBackgroundSrc":{"strSrc":""},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s08sub02a01","layoutId":"p66712i15s08sub02lay00","strContent":"In the light of these additional risks, some organisations and institutions are having to reassess the use of privately owned devices or limit what they can have access to. Some institutions use mobile device management software to help secure organisational data, and keep it separate from personal data.\n \nUltimately, if you use your own device for work, the security responsibility lies with you - make sure you know the local policy and guidance on BYOD. Your institution may have clear policies and guidance on the use of privately owned devices for work. Before you use your own device, you must check that you are conforming to existing policy.","active":1},{"id":"p66712i15s08sub02a02","layoutId":"p66712i15s08sub02lay00","strContent":"Select the [b]down arrow[\/b] to find out more.","active":1},{"id":"p66712i15s08sub02a03","layoutId":"p66712i15s08sub02lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s08sub03","strTitle":"Subscreen 3","assets":[{"id":"p66712i15s08sub03a01","layoutId":"p66712i15s08sub03lay00","strContent":"Ask yourself these questions before you use a personal device for work. If you answer 'No' to any of these questions, you must first seek advice from IT Services.\n[list]\n[*]Usage - is the use approved by IT Services and compatible with existing policy?\n[*]Access - is it access protected (passcode, fingerprint, pattern matching etc) and does it allow access to your institution's systems via a trusted network? Will this access time out after a set period?\n[*]Data and software - is data encrypted on the device? Is software regularly updated and are security patches applied? Are the software and apps used for your work approved by IT Services?\n[*]In the event of loss - Is a remote wipe facility enabled? Is a 'find my device' facility enabled?\n[\/list]\n","active":1},{"id":"p66712i15s08sub03a02","layoutId":"p66712i15s08sub03lay00","strContent":"Select the [b]down arrow[\/b] to find out more.","active":1},{"id":"p66712i15s08sub03a03","layoutId":"p66712i15s08sub03lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1}],"active":1},{"id":"p66712i15s09","strTitle":"What is the cloud?","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s09.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s09a01","layoutId":"p66712i15s09lay00","strContent":"Cloud computing refers to services and applications offered over the internet. These services are designed to be accessed from anywhere with an internet connection. The main uses for cloud services are shown here.","active":1},{"id":"p66712i15s09a02","layoutId":"p66712i15s09lay00","strContent":"Select each [b]image[\/b] to find out more.","active":1},{"id":"p66712i15s09a03","layoutId":"p66712i15s09lay00","objNormalSrc":{"strSrc":"42564\/p20825i19s09a03_n.png","strAltText":"Cloud computing background image from current course - cloud computing topic (page 1 of 7) with icons overlaid of the 3 main groups (page 2 of 7).\n\nCurrent course is here: \nhttp:\/\/ucisa.leostaging.com\/ \nUsername: ucisa \nPassword: cHC6abAyP9HwJpvp\n"},"objActiveSrc":{"strSrc":"42564\/p20825i19s09a03_h.png"},"objVisitedSrc":{"strSrc":"42564\/p20825i19s09a03_v.png"},"arrHotspots":[{"strText":"IT infrastructure","objCoords":{"intTop":0,"intLeft":56,"intWidth":275,"intHeight":179}},{"strText":"Software as a service","objCoords":{"intTop":0,"intLeft":354,"intWidth":262,"intHeight":179}},{"strText":"User-centric services","objCoords":{"intTop":0,"intLeft":651,"intWidth":258,"intHeight":179}}],"active":1},{"id":"p66712i15s09a04","layoutId":"p66712i15s09lay00","strContent":"What is the cloud?","active":1},{"id":"p66712i15s09a05","layoutId":"p66712i15s09lay00","objNormalSrc":{"strSrc":"42564\/p20825i19s09a03_n_tablet.png","strAltText":""},"objActiveSrc":{"strSrc":"42564\/p20825i19s09a03_h_tablet.png"},"objVisitedSrc":{"strSrc":"42564\/p20825i19s09a03_v_tablet.png"},"arrHotspots":[{"strText":"","objCoords":{"intTop":17,"intLeft":114,"intWidth":265,"intHeight":183}},{"strText":"###INSERT TITLE###","objCoords":{"intTop":232,"intLeft":114,"intWidth":265,"intHeight":186}},{"strText":"###INSERT TITLE###","objCoords":{"intTop":439,"intLeft":112,"intWidth":276,"intHeight":190}}],"active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[{"id":"p66712i15s09sub01","strTitle":"IT infrastructure","assets":[{"id":"p66712i15s09sub01a01","layoutId":"p66712i15s09sub01lay00","strContent":"[b]IT infrastructure[\/b]\n\nOrganisations often use externally hosted infrastructure - such as servers housed offsite hosting websites. ","active":1},{"id":"p66712i15s09sub01a02","layoutId":"p66712i15s09sub01lay00","strContent":"Select another [b]image[\/b] to find out more.","active":1},{"id":"p66712i15s09sub01a03","layoutId":"p66712i15s09sub01lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s09sub02","strTitle":"Software as a service","assets":[{"id":"p66712i15s09sub02a01","layoutId":"p66712i15s09sub02lay00","strContent":"[b]Software as a service [\/b]\n\nSoftware as a service provides the user with applications (programs) that are run from the software provider's servers. These applications include things like Adobe's Creative Cloud suite of applications, Office 365 or Help Desk\/Issue tracking systems.","active":1},{"id":"p66712i15s09sub02a02","layoutId":"p66712i15s09sub02lay00","strContent":"Select another [b]image[\/b] to find out more.","active":1},{"id":"p66712i15s09sub02a03","layoutId":"p66712i15s09sub02lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s09sub03","strTitle":"User-centric services","assets":[{"id":"p66712i15s09sub03a01","layoutId":"p66712i15s09sub03lay00","strContent":"[b]User-centric services[\/b]\n\nThis includes services aimed at the individual. For example personal email and online storage services such as Dropbox, Gmail, Google Drive and OneDrive.","active":1},{"id":"p66712i15s09sub03a02","layoutId":"p66712i15s09sub03lay00","strContent":"Select another [b]image[\/b] to find out more.","active":1},{"id":"p66712i15s09sub03a03","layoutId":"p66712i15s09sub03lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1}],"active":1},{"id":"p66712i15s10","strTitle":"Cloud checklist","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s10.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s10a01","layoutId":"p66712i15s10lay00","strContent":"If you or your team needs to consider purchasing a cloud service, you should consider the following issues in collaboration with your IT department.","active":1},{"id":"p66712i15s10a02","layoutId":"p66712i15s10lay00","strContent":"Select each [b]heading[\/b] to find out more.","active":1},{"id":"p66712i15s10a03","layoutId":"p66712i15s10lay00","arrHottext":[{"strText":"Your institution's policy","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s10sub01","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"Data","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s10sub02","booAssetOwnedSubscreen":false},"strObjectType":"action"}]},{"strText":"The service provider","arrActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p66712i15s10sub03","booAssetOwnedSubscreen":false},"strObjectType":"action"}]}],"active":1},{"id":"p66712i15s10a04","layoutId":"p66712i15s10lay00","strContent":"Cloud checklist","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[{"id":"p66712i15s10sub01","strTitle":"Subscreen 1","assets":[{"id":"p66712i15s10sub01a01","layoutId":"p66712i15s10sub01lay00","strContent":"Consider the following:\n[list]\n[*]Is there any need to use a cloud service?\n[*]Does your institution already provide an alternative approved service?\n[*]Check your local policies. You may be allowed to use cloud services with certain types of data but not others.\n[*]Check with the IT department - they must be involved in the procurement of any cloud service to be used for work.\n[\/list]\n","active":1},{"id":"p66712i15s10sub01a02","layoutId":"p66712i15s10sub01lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s10sub01a03","layoutId":"p66712i15s10sub01lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s10sub02","strTitle":"Subscreen 2","assets":[{"id":"p66712i15s10sub02a01","layoutId":"p66712i15s10sub02lay00","strContent":"Consider the following:\n[list]\n[*]Where is your data stored? You might be in breach of the General Data Protection Regulation if it's outside the European Economic Area. Seek advice from your IT department.\n[*]Are you clear on how the service works and, as a consequence, what happens to your data? For example, will the service copy your data to every device you log on to?\n[*]Who owns the data once it's stored in the cloud, and who has access to it?\n[*]What arrangements are in place for backing up data? Depending on the service provided, you may need to maintain your own backups.\n[\/list]\n","active":1},{"id":"p66712i15s10sub02a02","layoutId":"p66712i15s10sub02lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s10sub02a03","layoutId":"p66712i15s10sub02lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p66712i15s10sub03","strTitle":"Subscreen 3","assets":[{"id":"p66712i15s10sub03a01","layoutId":"p66712i15s10sub03lay00","strContent":"Consider the following:\n[list]\n[*]What happens if the provider goes bankrupt? Will you still be able to get access to your data?\n[*]What happens if a new company takes over the service; do you still get the same service for the same price?\n[*]If there is a problem denying you access to your data, how quickly has the service provider agreed to bring the service back?\n[\/list]\n","active":1},{"id":"p66712i15s10sub03a02","layoutId":"p66712i15s10sub03lay00","strContent":"Select another [b]heading[\/b].","active":1},{"id":"p66712i15s10sub03a03","layoutId":"p66712i15s10sub03lay00","strContent":"Scroll down to continue.","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1}],"active":1},{"id":"p66712i15s11","strTitle":"Summary","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s11.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s11a01","layoutId":"p66712i15s11lay00","strContent":"That completes this section looking at the information security issues around working away from your usual work location. Let's recap what you covered. In order to keep information secure, you should do the following:\n[list]\n[*]Be aware of your surroundings and anyone who may be watching your screen and keyboard - do not leave confidential information in view or where it is accessible by others\n[*]Take extra care when using your own device for work - use passcodes, passwords, and security settings to reduce the information security impact of loss or theft of the device\n[*]Before you use a personal device for work, use the BYOD checklist and consult IT Services if you are unsure\n[*]Be aware that staff members responsible for a security breach linked to their personal device may face disciplinary action from their institution\n[*]Be aware that the IT department must be involved in the procurement of any cloud service used for your work\n[*]Make sure you know where to find and understand your institution's policy on working remotely and using your own device for work.\n[\/list]\n","active":1},{"id":"p66712i15s11a02","layoutId":"p66712i15s11lay00","strContent":"Select the [b]Home button[\/b] to start another section.","active":1},{"id":"p66712i15s11a03","layoutId":"p66712i15s11lay00","strContent":"[b]Summary[\/b]","active":1},{"id":"p66712i15s11a04","layoutId":"p66712i15s11lay00","strContent":"Working remotely and in the cloud","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1},{"id":"p66712i15s12","strTitle":"My email was hacked: Malcolm's story","objNormalBackgroundSrc":{"strSrc":"42564\/p20825i19s02.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p66712i15s12a01","layoutId":"p66712i15s12lay00","strContent":"Malcolm works as a Payroll Supervisor at the University. He had never even thought about how easily his personal information could be hacked or stolen in a public place, and the consequences of it. Here's his story.","active":1},{"id":"p66712i15s12a02","layoutId":"p66712i15s12lay00","strContent":"Select [b]Play[\/b] to hear Malcolm's story.","active":1},{"id":"p66712i15s12a03","layoutId":"p66712i15s12lay00","strContent":"Working remotely and in the cloud","active":1},{"id":"p66712i15s12a04","layoutId":"p66712i15s12lay00","strContent":"My email was hacked: Malcolm's story","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1}],"active":true}}