Hi, my name is Monika, and I will be your coach.

Coachee Hi my name is Theodora and I’m project manager, I just recently promoted.This is my first-time job  on this position so I’m learning everyday

Coach that’s great my congratulation on your promotion, tell me more about the project.

Coachee The project is to plan new shopping mall, with restaurants and entertainment facilities. The mall is allocated in the the city centre , the council  have big hopes to bring more people to town, as recently we can observe that the town is not very attractive and we not having many visitors. We have received funds from European union for developing local area, and we have been given very specific timeline to design the place.

Coach  And how are you today?

I’m not so well, to be honest I’ve been struggled a bit with working under pressure to deliver the project on time as I said early, we have very specific timeline to finish. As a project manager I know is my job to insure that all work is done and on time. But as I don’t have many experience in this positions I feel like I’m lost.

Coach oh no that’s not a great news but don’t worry there is always a solution. Let’s see how we can help you with that. Please tell a bit me more about your struggles.
Coachee The project is due in couple weeks’ time the team sims to be distracted not motivated and not focus which makes me very stressful as I’m in charge of delivering complete project on time. I think my lack of leading skills has a big impact on the team. I’m struggling to manage with my own stress, and I should be supporting my colleagues to deal with their work under such a pressure.
Coach So what do you think is  demotivate the team?
Coachee I think some people just accepted that we will not finish on time. The project has been taking a long time, we had a lot of problem with planning permissions with the local council and due environment issue, and we had to replan the buildings. And  looks like they are not motivated because of the  problems we faced on the way. With so much stress the team lost the motivations and as outcome of that they struggling to focus on work and looks like we might not be able to finish all the work on time.
Coach What you as project manager can do to motivate your team? Is there anything you can do to help them?
Coachee I think I need to stop stressing so much because, I think that’s puts negative impact on the team and they can’t focus, as they stressing too and some of them already stop caring . I think I’m rushing them to much. It is my first time doing such big project. I just don’t want to disappoint my manger, but during so I’m not doing well.
Coach; what do your think will makes your staff to be more productive?
I think I will make timetable and timeline for every task to finish, and make exact plan for each day so the project finish date will be more visible and realistic, so there goal is there we just need to follow the daily steps, because ore specific time schedule will help to see the goal.  As a next steep I will need to  evaluate abilities of each person within the team to see what are the strength and limitations according to the task we are having. I think good idea will be to reshuffle the work tasks based on the strength of the team, so everyone feels more confident in their tasks, and they are happy, and hopefully will motivate them to work harder.
 
Coach What would be the best way to know  how they feel and what would make them happy? 
Coachee I will organize 1;1 meetings and sit down with them and ask them what are their ideas to move forward so we all can finish the project on time.  I will ask them what I can do to make their work easier and more relax so they can concentrate on finishing the project. I think working in positive environment will have the best impact.
And that will give me a starting point to reallocate the task. Because if the person does not feel like this  is the right task for them it will not be able to focus, so having a new task will be more interesting.
Coach is there anything you could do to maybe extend the dead line?
Coachee, I’m not sure if I can but there is always a hope, I will definitely speak with the council  regarding to that. And also, I will try to find more funds to bring coupe more people to the team so we could speed up the project.
Coach What can you do better in the future with manage in stressful situations facing deadline?
Coachee I think will have to get more organized and positive towards my team. I will be more optimistic and charismatic. I need to speak to my line manger to get some advice from him as he has been doing this job for many years and find out what are his suggestions to manage current situations. And see maybe there is a training program for project managers I can join. During my 1;1 meeting I will ask team members if they need any training course to helps them with their limitations.
Coach Perfect how do you feel now about your plan?
Coachee I feel optimistic and excited to work to see if the changes will help the team to deliver the project.  I really think I need to speak to my line manager if the company provides any management course, as learning management techniques will help me do my job better and reduce stress in the same time. I will also find out about any courses available to my team members which will benefit future projects.  I will writhe to the local council if there are any additional funds available so we can bring more people to the team, that will take some pressure off as well. Yes that’s is the plan to go.

 
Coach That’s an achievement today, so if you can feel that why after changing your way off thinking and towards your team and their abilities to finish the project, I’m sure that will have the same impact on your team to motivate them.
Coachee Thank you, so much for your help. I really hope I will have big improvement in my work