{"language":"en_GB","topic":{"id":"p181081i17","strTitle":"Topic 5: Information management","screens":[{"id":"p181081i17s02","strTitle":"Welcome","objNormalBackgroundSrc":{"strSrc":"95039\/95040\/generic_bg_03.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p181081i17s02a01","layoutId":null,"strContent":"Information management","strTextAlign":"left-align","active":1},{"id":"p181081i17s02a02","layoutId":null,"strContent":"We all use information in various forms and knowing how to create, store, share, archive and securely delete this information is fundamental.\n \nFailure to manage information properly can lead to reputational damage and issues for colleagues; it can also negatively affect relationships with partner organisations.\n \nIn this topic, we will look at the considerations to be made by Carla, who needs to share a report containing commercially sensitive information.\n \nThis topic will take approximately six minutes to complete.","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s02a03","layoutId":null,"strContent":"Select Start to continue.","strTextAlign":"left-align","active":1},{"id":"p181081i17s02a04","layoutId":null,"objNormalSrc":{"strSrc":"95039\/95041\/p181081i17s02a04.png","strAltText":""},"strImageAlignment":"left","active":1},{"id":"p181081i17s02a05","layoutId":"p181081i17s02lay01","strLabel":"Start","strAlignment":"left-align","objIconImageFilename":{"strSrc":""},"active":1},{"id":"p181081i17s02a07","layoutId":"p181081i17s02lay01","objNormalSrc":{"strSrc":"95039\/95040\/ucisa_logo_retina.png","strAltText":""},"strImageAlignment":"left","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1},{"id":"p181081i17s03","strTitle":"Confidential proposal","objNormalBackgroundSrc":{"strSrc":"95039\/95040\/generic_bg_04.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p181081i17s03a02","layoutId":null,"strContent":"Select all the correct answers, then Confirm.","strTextAlign":"left-align","active":1},{"id":"p181081i17s03a03","layoutId":null,"strContent":"Carla has been working with senior staff in her department and at an institutional level to write a business plan for a new research collaboration. Carla is aware that there is sensitive information in the proposal, including an assessment of environmental impacts, impacts on jobs, and changes to the organisational structure.\n \nCarla is concerned that the report should only be accessible to certain people. She asks for your advice on how it can be managed.","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s03a04","layoutId":null,"strContent":"Confidential proposal","strTextAlign":"left-align","active":1},{"id":"p181081i17s03a05","layoutId":null,"objNormalSrc":{"strSrc":"95039\/95041\/p181081i17s03a05.png","strAltText":""},"strImageAlignment":"left","active":1},{"id":"p181081i17s03a06","layoutId":null,"strContent":"Select the next button to continue.","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s03a09","layoutId":"p181081i17s03lay01","arrOptions":[{"strOptionText":"Mark the document 'confidential'."},{"strOptionText":"Store the document in a secure online location provided by the institution."},{"strOptionText":"Avoid attaching the document to an email as this is not secure."},{"strOptionText":"Store any paper copies of the report in a locked drawer."},{"strOptionText":"Save the document on a USB stick."}],"arrCorrectActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p181081i17s03sub01","booAssetOwnedSubscreen":false},"strObjectType":"action"}],"arrFinalIncorrectActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p181081i17s03sub02","booAssetOwnedSubscreen":false},"strObjectType":"action"}],"arrFirstIncorrectActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p181081i17s03sub02","booAssetOwnedSubscreen":false},"strObjectType":"action"}],"active":1},{"id":"p181081i17s03a10","layoutId":"p181081i17s03lay01","strContent":"Which of the following should Carla do? ","strTextAlign":"left-align","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[{"id":"p181081i17s03sub01","strTitle":"Correct","assets":[{"id":"p181081i17s03sub01a01","layoutId":null,"strContent":"[b]That's right![\/b]\n\nLet's explore why the following options are the correct actions to take:\n[list]\n[*]Marking the document as 'confidential' allows the reader to know that the document is private. Your institution may have an approved document-labelling convention to help you choose an appropriate classification.\n[*]Shared drives, institutional Teams sites and\/or institutional Google Drive are good secure storage selections, but you should make sure that access is restricted to relevant staff. Check your organisation's guidance for appropriate online storage locations.\n[*]Sharing files with a link to a secure institutional filestore (e.g. Teams\/Google), using appropriate access controls, and keeping hard copies of sensitive documents locked away are both good ways of ensuring that information is protected.\n[\/list]\nCarla should not keep the document on a USB stick. It's a work document and should be in an appropriate institutional storage location that is backed up and available to those who need it.\n\nNote that if you password protect the document (to encrypt it), then although email could be used, this is still not advised as this is not as secure as holding the information within the institution's own secure storage areas and providing the appropriate access control.","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s03sub01a03","layoutId":null,"objNormalSrc":{"strSrc":"95039\/95040\/feed_correct_icon.png","strAltText":""},"strImageAlignment":"left","active":1},{"id":"p181081i17s03sub01a04","layoutId":"p181081i17s03sub01lay01","strLabel":"Continue","strAlignment":"left-align","objIconImageFilename":{"strSrc":""},"active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p181081i17s03sub02","strTitle":"Incorrect","assets":[{"id":"p181081i17s03sub02a01","layoutId":null,"strContent":"[b]That's not quite right...[\/b]\n\nThe following options are the correct actions to take:\n[list]\n[*]Marking the document as 'confidential' allows the reader to know that the document is private. Your institution may have an approved document-labelling convention to help you choose an appropriate classification.\n[*]Shared drives, institutional Teams sites and\/or institutional Google Drive are good secure storage selections, but you should make sure that access is restricted to relevant staff. Check your organisation's guidance for appropriate online storage locations.\n[*]Sharing files with a link to a secure institutional filestore (e.g. Teams\/Google), using appropriate access controls, and keeping hard copies of sensitive documents locked away are both good ways of ensuring that information is protected.\n[\/list]\nCarla should not keep the document on a USB stick. It's a work document and should be in an appropriate institutional storage location that is backed up and available to those who need it. \n\nNote that if you password protect the document (to encrypt it), then although email could be used, this is still not advised as this is not as secure as holding the information within the institution's own secure storage areas and providing the appropriate access control.","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s03sub02a03","layoutId":null,"objNormalSrc":{"strSrc":"95039\/95040\/feed_incorrect_icon.png","strAltText":""},"strImageAlignment":"left","active":1},{"id":"p181081i17s03sub02a04","layoutId":"p181081i17s03sub02lay01","strLabel":"Continue","strAlignment":"left-align","objIconImageFilename":{"strSrc":""},"active":1}],"extras":{"scalar":""},"subscreens":[],"active":1}],"active":1},{"id":"p181081i17s04","strTitle":"Key takeaways","objNormalBackgroundSrc":{"strSrc":"95039\/95040\/generic_bg_04.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p181081i17s04a01","layoutId":null,"strContent":"Key takeaways","strTextAlign":"left-align","active":1},{"id":"p181081i17s04a02","layoutId":null,"strContent":"Let's examine the key takeaways from this topic.\n[list]\n[*]Information can be classified to make its purpose clear.\n[*]Your institution may have an approved classification scheme. If it doesn't, you may choose to label documents and resources appropriately, e.g. 'confidential'.\n[*]You should protect electronic resources by storing them in secure online locations.\n[*]Store hard copies of sensitive reports in a locked drawer.\n[*]Your institutional Data Protection team or IT team can provide further guidance.\n[\/list]\n","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s04a03","layoutId":null,"strContent":"Select the next button to continue.","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s04a04","layoutId":null,"objNormalSrc":{"strSrc":"95039\/95041\/p181081i17s04a04.png","strAltText":""},"strImageAlignment":"left","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1},{"id":"p181081i17s05","strTitle":"Knowledge check","objNormalBackgroundSrc":{"strSrc":"95039\/95040\/generic_bg_05.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p181081i17s05a01","layoutId":null,"strContent":"Which of the following statements about information management are correct?","strTextAlign":"centre-align","customTitle":false,"active":1},{"id":"p181081i17s05a02","layoutId":null,"arrOptions":[{"strOptionText":"You should ensure that only those with a need to view the information have access to the location where it is stored."},{"strOptionText":"You can seek assistance from the relevant team in your institution for detailed advice on information management."},{"strOptionText":"Shared drives should never be used to store confidential information."},{"strOptionText":"The information security principles are Confidentiality, Independence, and Authority."}],"arrCorrectActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p181081i17s05sub01","booAssetOwnedSubscreen":false},"strObjectType":"action"}],"arrFinalIncorrectActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p181081i17s05sub02","booAssetOwnedSubscreen":false},"strObjectType":"action"}],"arrFirstIncorrectActions":[{"strActionType":"showSubScreen","strActionGroup":"subscreen","objParameters":{"strSubScreenID":"p181081i17s05sub02","booAssetOwnedSubscreen":false},"strObjectType":"action"}],"active":1},{"id":"p181081i17s05a03","layoutId":null,"strContent":"Select the correct answers, then Confirm.","strTextAlign":"centre-align","active":1},{"id":"p181081i17s05a04","layoutId":null,"strContent":"Knowledge check","strTextAlign":"centre-align","active":1},{"id":"p181081i17s05a05","layoutId":null,"strContent":"Select the next button to continue.","strTextAlign":"centre-align","customTitle":false,"active":1},{"id":"p181081i17s05a06","layoutId":"p181081i17s05lay02","objNormalSrc":{"strSrc":"95039\/95041\/knowledge_check.png","strAltText":""},"strImageAlignment":"center","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[{"id":"p181081i17s05sub01","strTitle":"Correct","assets":[{"id":"p181081i17s05sub01a01","layoutId":null,"strContent":"[b]That's right!\n [\/b]\nThe correct statements are...\n[list]\n[*]You should ensure that only those with a need to view the information have access to the location where it is stored.\n[*]You can seek assistance from the relevant team in your institution for detailed advice on information management.\n[\/list]\nShared drives are acceptable secure storage selections [b]when access is restricted to relevant staff[\/b]. The information security principles are [b]Confidentiality, Integrity, and Availability[\/b].","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s05sub01a03","layoutId":null,"objNormalSrc":{"strSrc":"95039\/95040\/feed_correct_icon.png","strAltText":""},"strImageAlignment":"left","active":1},{"id":"p181081i17s05sub01a04","layoutId":"p181081i17s05sub01lay01","strLabel":"Continue","strAlignment":"left-align","objIconImageFilename":{"strSrc":""},"active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p181081i17s05sub02","strTitle":"Incorrect","assets":[{"id":"p181081i17s05sub02a01","layoutId":null,"strContent":"[b]That's not quite right...[\/b]\n[b] [\/b]\nThe correct statements are...\n[list]\n[*]You should ensure that only those with a need to view the information have access to the location where it is stored.\n[*]You can seek assistance from the relevant team in your institution for detailed advice on information management.\n[\/list]\nShared drives are acceptable secure storage selections [b]when access is restricted to relevant staff[\/b]. The information security principles are [b]Confidentiality, Integrity, and Availability[\/b].","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s05sub02a03","layoutId":null,"objNormalSrc":{"strSrc":"95039\/95040\/feed_incorrect_icon.png","strAltText":""},"strImageAlignment":"left","active":1},{"id":"p181081i17s05sub02a04","layoutId":"p181081i17s05sub02lay01","strLabel":"Try again","strAlignment":"left-align","objIconImageFilename":{"strSrc":""},"active":1}],"extras":{"scalar":""},"subscreens":[],"active":1},{"id":"p181081i17s05sub03","strTitle":"Well done!","objNormalBackgroundSrc":{"strSrc":""},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p181081i17s05sub03a01","layoutId":null,"strContent":"​Well done!","strTextAlign":"left-align","active":1},{"id":"p181081i17s05sub03a02","layoutId":null,"strContent":"Congratulations, you have now completed this topic. Please feel free to revisit any part of this topic before you go.","strTextAlign":"left-align","active":1},{"id":"p181081i17s05sub03a04","layoutId":"p181081i17s05sub03lay01","objNormalSrc":{"strSrc":"95039\/95041\/topic_complete_sub.png","strAltText":""},"strImageAlignment":"left","active":1},{"id":"p181081i17s05sub03a05","layoutId":"p181081i17s05sub03lay01","strLabel":"Continue","strAlignment":"left-align","objIconImageFilename":{"strSrc":""},"active":1},{"id":"p181081i17s05sub03a06","layoutId":"p181081i17s05sub03lay01","minutesLabel":"","secondsLabel":"","alignment":"centre-alignC","active":1},{"id":"p181081i17s05sub03a07","layoutId":"p181081i17s05sub03lay01","minutesLabel":"","secondsLabel":"","alignment":"centre-alignC","active":1}],"extras":{"scalar":""},"subscreens":[],"active":1}],"active":1},{"id":"p181081i17s06","strTitle":"Making things clear","objNormalBackgroundSrc":{"strSrc":"95039\/95040\/generic_bg_03.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p181081i17s06a01","layoutId":null,"strContent":"Making things clear","strTextAlign":"left-align","active":1},{"id":"p181081i17s06a02","layoutId":null,"strContent":"Information can be marked or labelled to provide a visual clue to its value or purpose. Your institution may have standards for classifying information resources, and these should be used if available.\n \nYou should also:\n[list]\n[*]Store documents securely.\n[*]Use links to share documents and avoid emailing them as attachments.\n[*]Keep physical copies under lock and key when not in use.\n[\/list]\nSpeak to your Data Protection Office for more detailed advice if required.","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s06a03","layoutId":null,"strContent":"Select the next button to answer the question again.","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s06a04","layoutId":null,"objNormalSrc":{"strSrc":"95039\/95041\/p181081i17s06a04.png","strAltText":""},"strImageAlignment":"left","active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1},{"id":"p181081i17s07","strTitle":"The information security principles","objNormalBackgroundSrc":{"strSrc":"95039\/95041\/generic_bg_02.jpg"},"objBackgroundVideo":{"mp4":"","webm":""},"assets":[{"id":"p181081i17s07a02","layoutId":"p181081i17s07lay01","strContent":"Select each heading to find out.","strTextAlign":"left-align","active":1},{"id":"p181081i17s07a03","layoutId":"p181081i17s07lay01","strContent":"The information security principles","strTextAlign":"left-align","active":1},{"id":"p181081i17s07a04","layoutId":"p181081i17s07lay01","strContent":"You should always follow the information security principles – but what are they?","strTextAlign":"left-align","active":1},{"id":"p181081i17s07a05","layoutId":"p181081i17s07lay01","strContent":"Select the next button to continue.","strTextAlign":"left-align","customTitle":false,"active":1},{"id":"p181081i17s07a06","layoutId":"p181081i17s07lay01","strContent":"Select another heading.","strTextAlign":"left-align","active":1},{"id":"p181081i17s07a07","layoutId":"p181081i17s07lay01","objNormalSrc":{"strSrc":"95039\/95041\/p181081i17s07a07.png","strAltText":""},"strImageAlignment":"left","active":1},{"id":"p181081i17s07a08","layoutId":"p181081i17s07lay01","arrStepData":[{"strTitle":"Confidentiality","strContent":"Prevent the unauthorised access or disclosure of information by making sure that only authorised users have access to data."},{"strTitle":"Integrity","strContent":"Maintain the accuracy, trustworthiness, consistency, and reliability of your information."},{"strTitle":"Availability","strContent":"Make sure the information is easily accessible to authorised users whenever needed."}],"active":1}],"extras":{"objNavigationConfiguration":{}},"subscreens":[],"active":1}],"active":true}}